RETIREE SOCIAL CLUB OF ARIZONA
I - NAME
name of the club will be the HONEYWELL RETIREE SOCIAL CLUB OF
ARIZONA. The club will be freestanding but closely related to Honeywell
ARTICLE II - MISSION
ARTICLE III - MEMBERSHIP
eligibility is automatic for anyone who is, or was employed
by Honeywell International, Inc., or retirees from other companies that
have or have had an ownership relationship with Honeywell
International, Inc. An active employee who is eligible to receive
benefits from Honeywell International, Inc., and has reached the age of
50 is eligible to apply for Club membership.
classes will consist of:
- Those members
paying annual dues and therefore
eligible for all programs offered by the Club. If both spouses meet the
eligibility requirements, only one annual dues payment is required for
both to be active members.
Members - Spouses of deceased Active Members. Such members
will not be eligible to vote and will not be required to pay Club dues.
They will be eligible for all programs offered by the Club.
Honorary Members – Those invited by
the Board to be members in
recognition of their services to the Club.
Section 3. Annual
HRSC fiscal year runs from May 1 to April 30.
dues will become payable on May 1 of each year and will cover
the period of May 1 through April 30 of that fiscal year.
who become Active Members after Jan 1 of any fiscal year will
be considered to have paid their dues through April 30 of the following
annual dues will be determined by the Board of Directors.
ARTICLE IV - CLUB MEETINGS
Section 1. Calling of meetings
of the Club may be called by the President or by the Board of
Directors. Such meetings may also be called by any Active Member
through a written request to the Board of Directors stating the purpose
of the meeting and signed by at least five Active Members of the Club.
Section 2. Meeting announcement
will be called by the Club President, and board members will
be notified by email or telephone. Meeting dates may also be published
in the Bridge if time permits.
Section 3. Member votes
Active Member will be entitled to one vote on each issue presented
by the Club.
ARTICLE V - BOARD OF DIRECTORS
Section 1. Membership of the
Board of Directors
will be a Board of Directors consisting of five officers
(President, Vice President, Secretary, Treasurer, and Past President)
and six “at large” Directors, all elected from the Club's Active
Section 2. Powers and duties
to the provisions of these bylaws and to such action as may be
taken from time to time by the Club at an official meeting, the Board
of Directors will control and manage the affairs of the Club. The Board
of Directors may also establish committees with prescribed duties. (See
ARTICLE VI below for details.)
Section 3. Meetings
Board of Directors will meet at least six times per year. All
meetings are open to any Active Member subject to available space.
Section 4. Quorum
members of the Board present will constitute a quorum of the Board
of Directors provided that this includes at least two Club officers. At
a regular Board meeting and in the absence of sufficient officers and
directors to constitute a quorum, a vote on matters brought up at the
meeting that require a quorum may be submitted to Officers and
Directors via email by the President asking for a vote.
ARTICLE VI - OFFICERS
Section 1. Powers and duties
President - The President will preside at all
meetings of the Club and of the Board of Directors and will establish
committees (such as the Nominating Committee) as needed.
Past President – The Past President will advise
and support the President on past actions of the Board or history of
Vice President - The Vice President will act at
the discretion of the President and will assist the President in the
operation of the Club. The Vice President will perform the duties of
the President when the President is unable to do so.
Secretary - The Secretary will keep the records of
all meetings of the Club and of the Board of Directors. The Secretary
will give notice of all meetings and will distribute the meeting
minutes to all members of the Board in a timely fashion. The Secretary
will be responsible for any correspondence, files, records, (including the By-Laws), and papers
of the Club not pertaining to the office of the Treasurer. The
Secretary will preside at meetings of the Board of Directors when the
President, Past President and Vice President are unable to do so.
Treasurer - The Treasurer will keep full and
accurate account of all money received and disbursed. The Treasurer
will make deposits in the name of and to the credit of the Club in such
depositories as may be designated by the Board of Directors. The
Treasurer will make disbursements as directed by the Board of Directors.
The Treasurer will have authority to receive and to give
all money paid to the Club and to complete and record all such
transactions. Either the President or the Treasurer will have the power
to sign financial transactions. The Treasurer will present a financial
report at each meeting of the Club. The Treasurer will prepare an
annual report and submit it to the Arizona Corporation Commission.
(This report includes notification of changes of organization name,
address or agent.) The books of the Club will be audited annually, with
the audit facilitated by the Treasurer. The Treasurer will file form
990 with the IRS annually. The Treasurer will maintain the non-profit
status of the Club with the Arizona Corporation Commission.
Directors - The Directors will serve and act in an
advisory capacity on all matters of the Club's business. Each Director
will have one vote on any issue brought before the Board of Directors.
Officers and Directors who miss four or more
meetings out of six required meetings during the year may be
temporarily replaced by an Active Member of the Club appointed by the
Board of Directors.
Section 2. Vacancies
in any office of the Club may be temporarily filled by an
Active Member of the Club appointed by the Board of Directors. The
vacancy must be filled permanently at the next regular election.
ARTICLE VII - ELECTION
Section 1. Election schedule
of the Officers and Directors will be held in the period
February to April (the Club’s fourth fiscal quarter) each year. The
newly elected Officers and Directors will assume their offices on May
Section 2. Terms of office
are elected for two-year terms. The President may be elected
for two consecutive terms only.
terms of office for the Directors will be staggered. Each Director
will serve a period of three years with two new Directors elected each
ARTICLE VIII - NOMINATION PROCESS
Section 1. Nominating committee
Nominating Committee will submit their report to the Board and then
ballots will be included in issues of the Bridge preceding the annual
Section 2. Selection procedure
of candidates for office to the Board may be made by any
Active Member by submitting the candidate’s name to the Board of
Directors (or the Nominating Committee) by January 31. Written or
verbal notification to the Board or to the Nominating Committee will be
sufficient. Nominees must be verified and agree to serve before being
placed on the ballot. Candidates cannot run for more than one office
Section 3. The election
will be conducted using whatever mechanisms the Nominating
Committee decides on each year. The election of the officers and
members of the Board of Directors will be announced in the Bridge and
on the website.
ARTICLE IX – CLUB SPONSORED PROGRAMS
Section 1. Social events
as a social club, sponsors various social events on a one-time or
recurring basis. The President will appoint a Chair for each event to
manage and advertise it, and to make it revenue neutral as much as
Section 2. Scholarships
HRSC is affiliated with the Honeywell Retiree Clubs Scholarship
Foundation which was established to benefit the descendants of active
and deceased Club members. The HRSC acts as the parent organization for
the Scholarship Foundation. The Scholarship Foundation Bylaws and
Operating Procedures are managed by the Scholarship Foundation Board of
Directors. The links are as follows:
Foundation Web Page
Foundation Operating Procedures
Section 3. Handyman
recognizes that some Active Members who are handicapped or
otherwise in need of assistance could use help with certain household
repairs. HRSC established a volunteer handyman program, called the
Fix-It Guys, to assist
such members. Contact information can be found
in each publication of The Bridge and on the Club website. Details and
rules are maintained by the program Chair.
ARTICLE X – DISSOLUTION
Section 1. Board action
the dissolution of HRSC, the Board of Directors will, after paying
all the liabilities of the organization, dispose of the assets by
giving them to organizations operated exclusively for charitable or
educational purposes under Section 501(c)(3) of the Internal Revenue
Service Code of 1968.
ARTICLE XI - AMENDMENTS
Section 1. Proposal
A proposed amendment must be submitted in writing to the Board and
signed by any Active Members.
Section 2. Board
The Board will take one of the following actions:
- Discuss and agree that the proposed
merit and is approved by the majority of the Board with no further
action required by the Active Members. The amendment to the bylaws is
approved and published to the Active Members.
- Discuss and agree that the proposed
merit but did not have majority approval of the Board. The Board has
the option to ask for additional input from Active Members. The
proposed amendment will be published in the Bridge and/or the HRSC
website (with an option for hard copy to be sent to those who request
it). Active Members will be asked to vote by ballot either for or
against the amendment. The final decision will be based on the majority
vote of those Active Members who voted.
- Discuss and agree that the proposed
not have the support of the Board and therefore will not be taken to
the Active Members. After discussion the Board has the option, if
appropriate, to create a committee to further investigate the proposal
for future consideration. If there is no interest in pursuing the
proposal further, the proposal will be denied.
Section 3. Adoption
bylaws may be amended by the Board (as noted in Section 2, Option
A) or by a majority vote of Active Members (as noted in Section 2,
Section 4. Records
The adopted amendments must be recorded in the minutes of the meeting
where the vote (either by the Board or the Active Members) is tallied.
The adopted amendments will then be incorporated in the Club’s bylaws.
General: Honeywell Retiree
Social Club of Arizona (HRSC) will use reasonable precautions to
protect the membership from identification by people outside of the
Club. We are not responsible for accidental disclosure.
Printed and Emailed
Publications: Because of the limited
distribution of the Bridge and other publications, members’ full names
will be published. Members who wish may have their email addresses and
telephone numbers published.
Website: Because of
the wide availability of the website and ease
of access by people outside of HRSC, the following guidelines govern
the website hrcaz.org:
- Members: Only the
first names of members will be published. Last names, phone numbers,
addresses and email addresses will be withheld. Where deleting last
names makes a paragraph meaningless, (e.g., a list of new retirees),
the entire paragraph will be eliminated. Photographs may be posted.
- Board members:
Board members’ full names, telephone numbers and email addresses may be
posted on the site.
- Program leaders:
Program leaders’ full names, telephone numbers, email addresses and
other information as included with the program announcement will be
posted on the site unless otherwise directed by the leader in writing.
- Authors: Authors’
full names, telephone numbers, email addresses and other information as
included with the article will be posted on the site unless otherwise
directed by the author in writing.
- Mail-to URL: The
mail-to URL will not be used with Board members’, program leaders’ or
authors’ email addresses, in order to prevent harvesting by search
engines. The mail-to URL will be used with the site's email address.
Communications: Except as required by law, HRSC will not
members’ names, phone numbers, addresses, email addresses or retirement
data to any party, member or not, without the permission of the
For any events sponsored by
HRSC where an individual, for whatever reason, cannot attend the event,
no refunds will be made unless HRSC does not incur cost.
Honeywell Retiree Social Club
of Arizona is an independent, non-profit organization composed of
retirees who worked for Honeywell and its precursor companies, and for
companies incorporated by merger or acquisition. All opinions expressed
herein are those of the authors only. No opinion expressed is to be
construed as Honeywell International, Inc. policy. The entire contents
are copyright by the Honeywell Retiree Social Club of Arizona.
AMENDMENTS TO BYLAWS
Following approval of the
bylaws and policies for the newly-named HRSC in October 2015, a summary
of amendments to the previous HRC policies, procedures and bylaws was archived in the website
ARCHIVES page along with those bylaws; the amendments summary below is
only for HRSC bylaws.
- 30 Oct 2016. Accomplished by Board action in accordance
with the HRSC Board Meeting of 28 September, 2016, as follows:
- Added sentence to
‘Article III – MEMBERSHIP, Section 2 – Membership Classes, Active
Members’ paragraph stating “If both spouses meet the eligibility
requirements, only one annual dues payment is required for both to be
- Inserted text
“(including the By-Laws)” in the third sentence of ‘Article VI –
OFFICERS, Section 1 – Powers and Duties, Paragraph D – Secretary’